Your Responsibilities

• Administering HR related documentation, such as contracts of employment, applications for work permits, national insurance, and enrolling employees with the respective, national authorities etc.
• Maintain the Malta tracker sheet containing key employee information, including onboarding, terminations, contract modifications, and work permit details.
• Draft and issue Modification agreements for both employees and contractors as required
• Manage the resignation process by acknowledging employee notices, issuing formal responses, and ensuring all HR and payroll records are accurately updated.
• Collect, verify, and input accurate payroll data into the system for Malta, ensuring all information is complete and ready for Payroll Supervisor review and final processing
• Acting as a main point of contact for VistaJet employees on payroll queries.
• Ensure Payroll databases, such as Shireburn, are consistently updated and accurate, including records for new hires, employee changes, compensation, and related documentation.
• Updating vacation and sick leave for all employees.
• Manage FS3s, CFR receipts, and other related documentation, ensuring accurate processing and record-keeping.
• Liaising with the rest of the HR team in various HR and Payroll related activities and projects.
• Performing other HR general duties as assigned. 

Required Skills, Qualifications, and Experience

• Experience of a payroll environment.
• Experience with Shireburn would be advantageous, but not essential.
• Organised and meticulous in the performance of duties.
• The ability to coordinate a number of activities simultaneously (multi-tasking).
• Fluency in English is essential.